Small Business Grant Program
**DEADLINE TO SUBMIT: November 13, 2020 by 5:00pm
The purpose of this temporary emergency program is to assist small, locally owned Washougal-based for-profit retail, restaurant and service type businesses to survive the COVID-19 crisis, to minimize disruptions to workers and maintain availability of local goods and services in Washougal. The Washougal City Council has committed a portion of CARES Act funding to the COVID-19 Washougal Small Business Grant Program Fund, an emergency fund that provides small working capital grants to qualifying small businesses to mitigate the direct impacts of business interruption due to operations limits during the COVID-19 response.
The City has allocated $70,000 of CARES Act funding for grants. The grant awards will be up to $3,000 per business in compliance with the business and fund use criteria. Grants will be provided for eligible expenses incurred between March 1 and November 13, 2020. The program may be terminated on November 13th, or such date as allocated funding has been used, whichever is earlier. Program may be extended in the event additional funding is allocated or the CARES Act grant funding deadlines are extended. For the current program the deadline to submit is November 13, 2020 by 5:00pm.
- Business must be a private, for profit business. *Independent Contractors are not eligible for this program;
- Business and/or any owner may not be suspended, debarred, proposed for debarment, declared ineligible, or voluntarily excluded from participation in federal transactions;
- Business must have 20 FTE (full-time equivalent employees) or fewer with priority given to those with 10 or fewer FTE;
- Business must have a physical storefront establishment within Washougal’s city limits;
- Business must have a current Washougal business license and must be current on all state licensing and other regulatory requirements, as applicable;
- Business must have experienced a negative direct impact of business interruption due to operational limitations during the COVID-19 pandemic response pursuant to the Governor’s proclamations;
- Business must not be a national or regional chain. National and regional chains are defined as franchises/for-profit corporations with locations outside of Clark County.
Uses of Program Grant Funds:
1. Eligible Uses of Program Grant Funds
- Payment of rent or required monthly loan payments;
- Payments of regular wages, employee benefits and taxes. (Provided that such expenses have not been, and to the best knowledge of the Recipient will not be, reimbursed under any federal, state or regional program, including any grant or loan programs);
- Expenditures involved in typical operating costs, including those set forth on an income statement as a regular, ongoing cost of operating the business;
- Typical draws or wages paid on a regular interval to the owner. (Provided such draws or wages are consistent with those paid to the owner in previous corresponding quarters, years or other appropriate time intervals);
- Expenses for compliance with COVID-19-related public health measures, including personal protective equipment and supplies, plexiglass barriers or other similar equipment and expenses reasonably necessary for the protection of public health and the health of Recipient owners and employees;
- Expenses for equipment to enable outdoor seating in compliance with COVID-19 related public health measures such as temporary covers, heaters, air conditioning, fencing and other similar equipment reasonably necessary to promote ongoing business activities and protection of public health and the health of Recipient owners and employees.
Ineligible Uses of Program Grant Funds.
- Political campaign contributions or donations;
- Charitable contributions or gifts;
- Bonus payments to Recipient owners, officers or employees;
- Payment of wages to any member of the Recipient owner’s family who is not a bona fide employee;
- Draws or salary to Recipient owner that exceeds the amount paid over a corresponding interval, quarter, or year in 2019;
- Paydown or payoff of debt by more than the monthly amount required by the underlying debt instrument;
- Payroll and other employee- or business-associated costs for which the Recipient has received or expects to receive reimbursement from other federal, state or regional funds (e.g. Payroll Protection Program or unemployment insurance);
- Damages covered by insurance;
- Reimbursement to donors for donated items or services;
- Severance pay;
- Legal settlements;
- Any expenses not considered an eligible business expense by the Department of the Treasury Internal Revenue Service.
Application and award process
- Applicants must complete and submit a Small Business Grant Program application to the City’s Community Development Department. Only one application per business.
- Applications will be reviewed after the application deadline, with priority given to those with 10 or fewer employees. All required supporting documentation MUST be submitted with completed application in order to be considered for grant funding.
- Applicants will be notified of their application’s approval or rejection and funding amount, by City staff. Amount of funding awarded to a business will be based on eligible expenses with a maximum award amount of $3,000.
- To receive the award, the Applicant must enter into a Washougal Small Business Grant Program Agreement with the City governing the use of the funds.
Administration and internal control measures
The City will receive completed applications electronically at firstname.lastname@example.org, by mail to City of Washougal, 1701 C Street, Washougal, WA 98671, or via drop box at City Hall. Applications will be time and date stamped upon receipt. The City will review each application for completeness and for business eligibility and expense eligibility. The City will document each review and notify the applicant of their eligibility or ineligibility and the amount of the grant to be funded, if any. Upon notification, the applicant must execute an agreement with the City prior to receiving the funds.